Travel Team Financial Policy & Agreement
The Chelmsford Hockey Association is a non-profit organization that relies on our member community to come together financially to pay the considerable expenses required to operate our program. It may come as no surprise to most, but the largest expenses for the program are practice ice and league dues, which are required to be prepaid prior to use or consumption. To that end, it is imperative for our organization’s financial health to collect player tuition in an expeditious manner. To assist with this, we have established and recommend families use, an installment approach that will automatically bill your credit card over the off-season to resolve the tuition bill for your player. Families that seek an alternative approach may pay their installments by check by mailing to our PO Box.
Chelmsford Hockey Association will require all tuition bills to be fully resolved no later than December 15, 2020 for Mites, Squirts, Pee Wee, and Bantam players.
Families with full-season players that fail to meet the December 15, 2020 deadline will be provided a 30 day grace period to resolve the tuition bill. Failure to meet the deadline will result in your player being restricted from the ice and the program until the tuition bill is fully resolved. Further, upon ice restriction being implemented due to a delinquent account, your player’s roster spot on their current team will no longer be guaranteed in the event that a roster move was required to balance teams during the ice restriction.
• For fall-only teams, such as; Midgets & Girls U19, the grace period will not apply due to the condensed schedule and the lower overall tuition bill. All tuition bills for fall-only teams must be fully resolved by Ocotber 31, 2020.
October is an important month for the program as USA Hockey rosters are required to be finalized, impacting USAH Tournaments, League Play and State Playdowns for the entire season. If roster movement is required to re-balance teams, we will need to execute changes prior to October 15th, hence the need to have our financial and team/roster picture firmed up in advance.
Exceptions to this policy due to hardship or special circumstances may be considered by the Board of Directors on a case-by-case basis and requests must be made in writing to the Treasurer by no later than date TBD to be considered for the 2020-21 season. BoD approved exceptions will require a signed agreement and payment commitment timelines that will drive accountability for payments to the family, not the organization. If families miss a payment they will be notified via email and will have 30 days to catch up. If this is not done then the player will be restricted from the ice and the program until payments are in good standing.
It’s important to note that there are financial assistance options and resources available if you need them. Please email the CHA Treasurer at firstname.lastname@example.org to get more information.
While we recognize that the large majority of our families engage in the off-season installment approach and do not/never have had a delinquent account, there has become an increasing trend of families that allow outstanding balances to linger until the winter months or tryout season in March. In some limited cases, they are not resolved at all. In those circumstances, Chelmsford Hockey works with our Mass Hockey & USA Hockey partners to ensure that players do not play for other programs while neglecting their CHA balance by restricting their USAH Registrations. In more extreme cases, we will pursue unresolved tuition through the legal system.
On behalf of our member families and entire organization the Board of Directors has the duty and obligation to protect the financial health of the program now and into the future. Given the risks associated with finances and debt, the BoD felt it appropriate to update our policy and to provide more clarity around financial expectations.